The popularity of cloud faxing has been on the rise in recent years. As legacy fax machines go offline and more people start working remotely instead of heading to the office, it should come as no surprise that many businesses are looking for more practical faxing solutions. The problem is, companies operating in many industries face strict requirements regarding data security.
However, there’s good news for companies working in healthcare, legal services, financial services, and other highly regulated industries. Secure cloud faxing offers a convenient way to transmit vital information without worrying about compliance issues. Find out more about how and when to send secure cloud faxes below.
Secure Cloud Faxing for the Healthcare Industry
The healthcare industry is one of the most heavily regulated in the country, not just when it comes to patient safety but also data security. The appropriate handling of patient information is covered at length by the Health Insurance Portability and Accountability Act (HIPAA), which stipulates that sensitive data must be protected at all times. Signing up for a secure cloud fax service that guarantees HIPAA compliance is a great way to accommodate remote workers and patients.
Secure Cloud Faxing for the Financial Services Industry
Much like medical patients’ protected information is protected by HIPAA, consumers’ financial data are also protected under U.S. laws. The Gramm-Leach-Bliley Act (GLBA) requires all financial institutions to have a plan in place for protecting customers’ private information. Secure cloud faxing is one of the best ways for financial institutions to ensure compliance with the GLBA.
The GLBA is not the only regulation that applies to data security within the financial services sector. Payment processors are also required to follow the Payment Card Industry Data Security Standard (PCI DSS). Though most of the regulatory attention regarding PCI DSS compliance occurs in the payment processing industry, the Standard applies to all companies that accept, store, process, or transmit consumers’ credit card information.
Why Every Business Should Use Secure Cloud Faxing
Not every business is subject to specific industry regulations regarding data security, but all companies should take it seriously. Data breaches can damage organizations’ reputations, interfere with business operations, and result in costly lawsuits. Taking advantage of secure cloud faxing is a great way for any organization to build a better reputation by avoiding compliance issues and their potentially devastating consequences.
How to Send and Receive Secure Cloud Faxes
Sending and receiving secure cloud faxes is remarkably easy. All it takes is finding a cloud fax service that takes data security and compliance with industry regulations as seriously as its clients and signing up. Upon registering for the service, clients will get access to a secure fax number that they can use to send and receive faxes through their regular company email addresses.
There’s also a second option for office workers worth discussing. Offices that have legacy fax machines can have them Internet-enabled so they can send and receive secure cloud faxes, as well. Office workers who are used to sending faxes the old-fashioned way sometimes find it easier to make the transition when they can use the same equipment they’ve grown used to, so this is a good option for companies that still require workers to come into the office.
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Old-fashioned analog fax machines are starting to fall by the wayside, so now is the perfect time for organizations to make the switch to secure cloud faxing. As long as a company’s leaders choose a reputable service provider, sending and receiving secure cloud faxes is safe, secure, and simple.